Checklists
The seven domains that turn a handover from a loose conversation into a usable engine-room record: engine, electrical, refrigeration, plumbing, safety, deck systems, and vessel quirks.
A strong technical crew handover document covers seven domains. The exact equipment changes by vessel, but the structure should not be improvised every rotation. A repeatable checklist helps the outgoing crew member capture what matters and helps the incoming crew member find it quickly.
First: engine systems. Include main engines, generators, fuel, filters, cooling, exhaust, hours, service dates, alarms, faults, vendor notes, photos, and watch items. Second: electrical. Include shore power, switchboards, battery banks, chargers, inverters, emergency power, resets, and any vessel-specific procedures.
Third: refrigeration and climate control. Include chillers, air handlers, filters, zones with issues, recent callouts, and spare parts. Fourth: plumbing. Include watermakers, pressure pumps, grey and black water, valves, tanks, leaks, membrane hours, and salinity or output readings.
Fifth: safety. Include fire systems, extinguishers, life rafts, emergency lighting, drills, deficiencies, and service dates. Sixth: deck systems. Include hydraulics, cranes, passerelle, tenders, toys, washdown, and any restrictions that affect operations. Seventh: operational quirks. Include owner preferences, port-agent notes, contractor contacts, access instructions, and the knowledge that usually lives only in one person's head.
For each domain, capture the status, recent history, evidence, severity, and next action. A photo of a tag, gauge, fault code, valve, or document can make the handover far clearer than a long paragraph. A signed PDF should make open problems easy to scan and resolved items easy to verify.
PassLog uses these seven domains as the Technical Crew flow. It does not ask broad questions like 'how is technical'. It asks for the specific detail a relief crew member needs to work safely from day one.
Join early access for voice, photo, note, and document capture with signed PDF output.
Crew handover
Everything a technical crew must cover when handing over a vessel: the systems, the running hours, the open faults, the photos, the signatures, and the questions that stop vague answers becoming expensive surprises.
Crew handover
No issues sounds reassuring, but it usually means the incoming crew has no hours, no history, no photos, no watch items, and no clear record of what was actually checked.
Templates
A practical structure for engine systems, electrical, refrigeration, plumbing, safety, deck systems, operational quirks, photos, open items, and final sign-off.
