Maritime crew handover software

Generate your maritime crew handover.

Add voice notes, photos, written notes, and documents. PassLog generates your handover. Review the details with the incoming crew, then sign the PDF.

Create your handover Read a sample report

Illustration of a crew member holding a phone with a PassLog handover interface

Equipment status, open work, and the next person responsible.

Crew member photographing machinery during an engine-room walk-through

Record the equipment and its condition.

Name the system or equipment tag. Record what you observed and attach the relevant photo, voice note, or service document.

Crew members reviewing maintenance details together

Review the handover PassLog generates.

PassLog turns your input into a handover. Check what remains unfinished, who owns it, and the next action before signing.

Crew member signing a handover document on a tablet

Send one signed PDF to both sides.

Outgoing and incoming crew sign. The report is emailed and ready to archive.

What the incoming crew receives

PassLog generates a handover from your notes, photos, and documents. The receiving crew can review the equipment status, outstanding work, and questions that remain open before signing.

Capture
Voice, photos, notes, and uploaded documents
Context
Open tasks, defects, procedures, contacts, and watch items
Output
A signed PDF sent by email and ready for the vessel archive

PassLog handover screen with capture options, an open task, PDF status, and a sign-off action

Before you create a handover

How does PassLog generate a handover?: Choose your role and vessel, then add voice notes, photos, written notes, and existing documents. PassLog generates a handover from that input for you and the incoming crew to review before signing.
Do I need to write the report or fill in a blank template?: You provide the handover information in PassLog. PassLog generates the report. The guides on this site help you decide what to include; a blank document is not required to use the app.
Can I check the generated handover before signing?: Yes. Review the equipment names, observations, open work, owners, dates, and supporting files before sign-off. The generated report depends on the information you provide, so keep unanswered questions and anything not checked explicit.

Process

From capture to signed PDF in four steps

Start a handover

Choose the role, vessel type, and handover topic.

Capture the details

Record voice notes, photos, written notes, and existing documents.

Review the generated handover

PassLog generates the handover from your input. Check open items, owners, evidence, dates, and next actions before sign-off.

Sign and send

Both sides sign. PassLog emails one PDF for the incoming crew and vessel archive.

What to include in your handover

Maritime handover template
Use these fields to understand what belongs in a handover. Add your notes, photos, and documents in PassLog to generate the report, then review and sign it.
Chief engineer handover checklist
Transfer oversight of the engineering department: priorities, unresolved decisions, resources, reporting commitments, and the team’s next actions.
Engine room handover checklist
A practical route for recording what you observe at the machinery. Match each finding and photograph to the equipment named in the handover.
Vessel handover report
How to organise the completed record of a vessel's condition and outstanding work for the receiving crew and vessel archive.
Crew handover checklist
A final review checklist for the moment duties change hands. Check that the incoming crew can find the information, access, and follow-up contacts they need.
Crew change handover plan
Plan what happens before departure, during the overlap, and after the incoming crew joins. Use the available time to transfer knowledge and resolve questions.
Engineer handover checklist
A role-based review of the systems, open work, and responsibilities the relief engineer is taking over.
Watch handover checklist
Transfer the current operational picture between watchkeepers: active instructions, work in progress, equipment limitations, and actions still due.
Ship maintenance handover
Keep the next maintenance owner connected to the job’s actual state, remaining work, parts, supporting records, and follow-up contacts.
Yacht crew handover
Organise a yacht rotation by department and connect the responsibilities shared between engineering, deck, and interior crew.

Access

PassLog is free right now.

Individual handover

Free right now

Paid access is planned for later

→Record your role and vessel
→Capture notes and supporting files
→Review open items before sign-off
→Free right now

Create your handover

Vessel workspace