Templates
A practical structure for engine systems, electrical, refrigeration, plumbing, safety, deck systems, operational quirks, photos, open items, and final sign-off.
A technical crew handover template should be strict enough to stop vague answers, but flexible enough to match the vessel. Start with vessel details, role, outgoing crew, incoming crew, date, location, and whether the handover covers a full rotation, a short relief period, a yard period, or a passage preparation.
Engine systems should cover each generator, main engine, fuel system, exhaust, cooling, filters, running hours, last service, known faults, vendor history, and anything being monitored. Do not write one line for 'engines'. Split the section by equipment so the incoming crew member can find the exact item fast.
Electrical should cover shore-power behaviour, switchboard notes, battery banks, inverter settings, chargers, alarms, recent resets, unusual loads, and any procedures that are vessel-specific. Refrigeration and climate control should include chillers, air handlers, filters, zones with weak performance, recurring faults, and any spares or contractors used during the last rotation.
Plumbing should cover watermaker hours, membranes, pumps, pressure issues, black-water and grey-water notes, tank levels, valves, leaks, and anything that needs watching. Safety should include fire systems, extinguishers, life-saving equipment, drills, deficiencies, and service dates. Deck systems can include hydraulics, cranes, passerelle, tenders, toys, and washdown quirks.
Finish with operational quirks: owner preferences, captain notes, port agents, vendor contacts, access codes, labelled photos, documents uploaded, and open items by severity. Each open item should say whether it is critical before departure, watch during the first week, noted for awareness, or resolved this rotation.
PassLog turns this template into a guided capture flow. The crew can talk, type, photograph, review, and sign. The finished PDF has the same structure a template needs, but the app pushes for missing detail while the outgoing crew is still available.
Join early access for voice, photo, note, and document capture with signed PDF output.
Crew handover
Everything a technical crew must cover when handing over a vessel: the systems, the running hours, the open faults, the photos, the signatures, and the questions that stop vague answers becoming expensive surprises.
Crew handover
No issues sounds reassuring, but it usually means the incoming crew has no hours, no history, no photos, no watch items, and no clear record of what was actually checked.
Checklists
The seven domains that turn a handover from a loose conversation into a usable engine-room record: engine, electrical, refrigeration, plumbing, safety, deck systems, and vessel quirks.
